Cross-communication via emails is one of the common scenarios nowadays. Microsoft Outlook plays a significant role in this. It is a globally accepted platform, which is used in various organizations. Nevertheless, after the crash in the system, it becomes very difficult to retrieve Outlook data once again. In fact, in few situations, it is not even possible to get the data back. The system crash may result in such circumstances that you cannot recover Outlook data using a manual manner. Now, the question is how to retrieve Outlook data after the system crash?
And, in a situation when it is not possible to do it manually, what we can do? Is there any other solution, apart from manual way, to get Microsoft Outlook data files back? The answer is certainly yes. We will come to this trouble-free approach later, but before that let us go through a quick overview of Outlook files along with the system crash reasons.
Outlook PST File
Actual storage file of Outlook
It is a master copy
Suitable for IMAP, POP3, and web-based accounts
It resides on server of the email
Outlook OST File
1. Once you connect the old drive to the new machine, then open Windows Explorer
5. After this, on the General tab, unmarked Hidden and hit on Apply
6. Once you have done this, on the Security tab, navigate to Edit and then hit on Add. Give the new account/ everyone “Full Control”, which is followed by a click on Apply.
Then, browse folders to search your PST files and copy all of them to a new machine. Unicode PST can access this file in your new profile. Nevertheless, in case, it is ANSI PST, then hit the File>>Open>>Import, for importing it into MS Outlook 2010.
Method 2: Run Scanpst.exe
Another method is to repair the PST file. For this, they can use Inbox Repair Tool or Scanpst.exe. This is an inbuilt utility, which has the capability to repair both PST and OST file. It verifies all errors and tries to repair them. However, it can only recover those OST/PST files that are corrupted in a minor way. As a result, users cannot rely on this fully.
If Manual Solution Fails: Go for Third Party
As discussed above, repairing Outlook data files manually does not provide guaranteed results. Therefore, users need a product or application in which they can rely on completely. OST to PST Converter is one such software. It has been designed for the recovery of OST data files in a safe, secure, and accurate manner. Moreover, it is also feasible to restore OST file after the system crash. Apart from the recovery, the tool can even move the OST files to PST format.
Conclusion
In the above blog, we have covered users query that how to recover Outlook data after the system crash. It can be estimated that this is not an easy process; however, can be done manually. If the manual solution does not recover Outlook PST files then, users can opt for a third party utility as discussed above.
Outlook PST File
Actual storage file of Outlook
It is a master copy
Suitable for IMAP, POP3, and web-based accounts
It resides on server of the email
Outlook OST File
This is local collection of file
It is not required to backup OST file
OST is designed for the “cached” storage
It helps users to access the data in offline mode
This is file is created when Outlook is accessed in Cache mode.
Reasons behind the System Crash
There are multiple causes behind the reason of system crash as mentioned below:
a). Power failure
b). Hardware failure
c). Abrupt system shutdown
d). Software failure
e). Virus attack
f). Human errors and many
g). Recover MS Outlook after System Crash Manually
Method 1: Connect the Hard Drive to Other System
In case, the hard drive is healthy, then you can easily connect it to another machine for regaining Outlook data files. You need to use a USB enclosure for the old hard drive. Follow these below-mentioned steps:
It is not required to backup OST file
OST is designed for the “cached” storage
It helps users to access the data in offline mode
This is file is created when Outlook is accessed in Cache mode.
Reasons behind the System Crash
There are multiple causes behind the reason of system crash as mentioned below:
a). Power failure
b). Hardware failure
c). Abrupt system shutdown
d). Software failure
e). Virus attack
f). Human errors and many
g). Recover MS Outlook after System Crash Manually
Method 1: Connect the Hard Drive to Other System
In case, the hard drive is healthy, then you can easily connect it to another machine for regaining Outlook data files. You need to use a USB enclosure for the old hard drive. Follow these below-mentioned steps:
1. Once you connect the old drive to the new machine, then open Windows Explorer
2. Now, browse your old drive
3. In MS Outlook 2010/ later versions, PST stored in Outlook files folder in My Documents
If you have Windows XP/ older versions on your machine, then old PST location will be:
[new_drive_letter]:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook
In case, your old machine had Windows OS 7 or Windows Vista or later with an old version Outlook, then default location would be:
[new_drive_letter]:\Users\username\AppData\Local\Microsoft\Outlook
4. All the files must be kept safely with the help of permission settings. Hence, to modify the settings, you need to right click on old username folder and then, go to the Properties
In case, your old machine had Windows OS 7 or Windows Vista or later with an old version Outlook, then default location would be:
[new_drive_letter]:\Users\username\AppData\Local\Microsoft\Outlook
4. All the files must be kept safely with the help of permission settings. Hence, to modify the settings, you need to right click on old username folder and then, go to the Properties
5. After this, on the General tab, unmarked Hidden and hit on Apply
6. Once you have done this, on the Security tab, navigate to Edit and then hit on Add. Give the new account/ everyone “Full Control”, which is followed by a click on Apply.
Then, browse folders to search your PST files and copy all of them to a new machine. Unicode PST can access this file in your new profile. Nevertheless, in case, it is ANSI PST, then hit the File>>Open>>Import, for importing it into MS Outlook 2010.
Method 2: Run Scanpst.exe
Another method is to repair the PST file. For this, they can use Inbox Repair Tool or Scanpst.exe. This is an inbuilt utility, which has the capability to repair both PST and OST file. It verifies all errors and tries to repair them. However, it can only recover those OST/PST files that are corrupted in a minor way. As a result, users cannot rely on this fully.
If Manual Solution Fails: Go for Third Party
As discussed above, repairing Outlook data files manually does not provide guaranteed results. Therefore, users need a product or application in which they can rely on completely. OST to PST Converter is one such software. It has been designed for the recovery of OST data files in a safe, secure, and accurate manner. Moreover, it is also feasible to restore OST file after the system crash. Apart from the recovery, the tool can even move the OST files to PST format.
Conclusion
In the above blog, we have covered users query that how to recover Outlook data after the system crash. It can be estimated that this is not an easy process; however, can be done manually. If the manual solution does not recover Outlook PST files then, users can opt for a third party utility as discussed above.
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